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Free template · hair & makeup artists

Makeup artist booking terms

Booking terms for bridal parties and occasion work: who you’re styling and when, the trial, the deposit and balance, travel and early starts, allergies and patch tests, and what happens if the date changes.

It’s a starting point written for UK freelancers, not legal advice. Read it through, change anything that doesn’t match how you work, and get advice if the job is unusual or high-value.

Send it to sign, free →
What it covers

Each part, in a sentence.

The booking

How many people, where and when, and when the timetable is agreed.

Trial

Included or charged separately.

Fees and payment

A deposit that secures the date and comes off the bill, and when the balance is due.

Travel and early starts

Mileage, parking and an early-start charge.

Allergies and skin

Telling you about allergies, patch tests on request, and adapting or declining a service.

Changes and cancellation

Changing numbers or timings, cancellation charges, and what happens if you’re ill.

The template

Fill in the highlighted parts.

The same wording as the “Hair & makeup booking” template in Freelance Ops. Anything in [square brackets] is for you to fill in or delete.

The booking

The Artist will provide [bridal hair and makeup] for [number] people on [date] at [address], starting at [time]. A timetable for the day will be agreed at least [14] days before.

Trial

A trial on [date] is [included in the price / charged at £[amount]].

Fees and payment

A deposit of [£amount] secures the date and comes off the final bill. The balance is due [7 days before the booking].

Travel and early starts

Travel beyond [15] miles is charged at [£rate] per mile, plus any parking or congestion charges. Start times before [7am] are charged at [£amount].

Allergies and skin

The Client will tell the Artist about any allergies, skin conditions or sensitivities for everyone being styled before the trial or the booking. A patch test can be arranged on request at least [48 hours] before. The Artist may adapt or decline a service if they think it could cause a reaction.

Changes and cancellation

Changes to numbers or timings need to be agreed in writing at least [14] days before the booking.

If the Client cancels, the deposit covers the date held and the work already done, and is not refunded. If the Client cancels within [14] days of the booking, [50]% of the balance is also payable.

If the Artist cannot attend because of illness or an emergency, they will try to arrange a suitably experienced replacement. If that is not possible, all payments made will be refunded.

Liability

The Provider’s total liability under this agreement is limited to the fees paid. Neither party is liable for indirect or consequential loss, or for delays caused by events outside their reasonable control. Nothing in this agreement limits liability that cannot be limited by law.

General

  • This agreement, with the products and services above, is the whole agreement between the parties.
  • Any changes must be agreed in writing, including by email.
  • This agreement is governed by the laws of England and Wales.
Or skip the copy and paste

Use it in Freelance Ops, free.

1

Pick this template

Start a contract from “Hair & makeup booking”, with your client and prices filled in.

2

Fill in the brackets

Edit any clause, then save it as your own template to reuse.

3

Send to sign

Your client signs from a link, no account. One click turns it into an invoice.

Questions

Good to know.

Should the deposit be non-refundable?

These terms keep the deposit if the client cancels, because it covers the date you held. Most brides and occasion clients are consumers, so it needs to be a fair amount that reflects what a cancellation costs you, and it should be explained clearly before they book.

My clients are individuals, not businesses. Does that change anything?

Yes. Consumer law applies, so terms such as non-refundable deposits and cancellation charges have to be fair and clearly explained, and bookings made online or by phone can come with a right to cancel. Keep deposits in proportion to what a cancellation really costs you, and check the current guidance from Citizens Advice or a solicitor if you’re unsure.

Is a contract signed online legally binding?

Generally, yes. In England and Wales a contract doesn’t need a pen-and-ink signature: what matters is that both sides agreed to the terms, and an electronic signature can show that. When a client signs in Freelance Ops, the signed contract is kept with the date it was signed. For anything high-value or unusual, take advice from a solicitor.

Can I change the template?

Yes. Everything in [square brackets] is there for you to fill in or delete, and you can rewrite any clause. In Freelance Ops you can save your version as your own template and reuse it for every client.

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